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Privacy Policy

HerMove Privacy Policy
Effective Date: 3rd July 2025
Last Updated: 25th May 2026

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1. Introduction

Welcome to HerMove (www.hermove.uk). We are committed to protecting your privacy and handling your personal data with transparency and care. This policy explains what information we collect, how we use it, and your rights under UK data protection law.

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2. Who We Are

HerMove is a community campaign based in East Grinstead, focused on getting more women and girls active. We are the data controller for personal information collected via this website.

Contact: info@hermove.uk

Our website is hosted on Wix (www.wix.com), who act as a data processor on our behalf. Wix is contractually bound to handle your data only in accordance with our instructions and applicable data protection law.

 

3. What Information We Collect

We collect personal information only when you voluntarily provide it:

  • Email address — when you subscribe to our newsletter or mailing list

  • Name and contact details — if you submit an event or enquiry via our website contact or submission forms

  • Website usage data — collected automatically via cookies (see Section 11)

We do not collect sensitive personal data (such as health, financial, or identity information).

 

4. How We Use Your Information

We use your information for the following purposes only:

  • To send you our newsletter with updates on the HerMove campaign

  • To send you information about our events and activities

  • To share details of relevant community events aligned with the HerMove mission

  • To respond to event submissions or enquiries you have sent us

  • To improve the performance and functionality of our website (via cookies)

We will never use your data for any purpose other than those listed above without first asking for your consent.

 

5. Lawful Basis for Processing

PurposeLawful Basis

Newsletter and mailing listConsent

Responding to an enquiry or form submissionLegitimate interests / Contract

Website analytics and cookiesConsent (via cookie banner)

You may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.

 

6. Data Sharing and Third Parties

We will never sell, rent, or trade your data with third parties for their own marketing purposes.

We may share your data with the following trusted service providers who help us operate our communications and website:

  • Wix — website hosting and form data storage

  • Email marketing provider (e.g. Mailchimp or Wix Ascend) — for sending newsletters

All third-party providers are contractually bound to process your data only on our behalf, in accordance with our instructions, and in compliance with UK data protection law.

We may also share data if required to do so by law or to protect the rights and safety of HerMove or others.

 

7. Data Retention

DataRetention Period

Newsletter subscribersUntil you unsubscribe or the campaign ends

Event and contact form submissionsUp to 12 months from date of submission

Website analytics/cookiesAs per individual cookie provider settings

When your data is no longer needed, it is securely deleted.

 

8. Your Data Protection Rights

Under UK GDPR, you have the following rights:

  • Right of access — request a copy of the personal data we hold about you

  • Right to rectification — ask us to correct inaccurate data

  • Right to erasure — ask us to delete your data in certain circumstances

  • Right to restriction — ask us to limit how we use your data

  • Right to data portability — request your data in a portable format

  • Right to withdraw consent — unsubscribe or contact us at any time

To exercise any of these rights, contact us at info@hermove.uk. We will respond within one month.

To unsubscribe from our mailing list, click the "Unsubscribe" link at the bottom of any email, or contact us directly.

 

9. Cookies

Our website uses cookies — small text files stored on your device — to help the site function and to understand how it is used.

Types of cookies we use:

  • Essential cookies — required for the website to work (e.g. Wix platform cookies). These cannot be disabled.

  • Analytics cookies — help us understand how visitors use the site (e.g. page views, traffic sources). These are only set with your consent.

You can manage your cookie preferences via the cookie banner when you first visit the site, or through your browser settings at any time.

 

10. Changes to This Policy

We may update this policy from time to time. The latest version will always be available at www.hermove.uk/privacy-policy, with the effective date shown at the top.

 

11. Contact Us

For any questions about this policy or to exercise your rights:

Email: info@hermove.uk

 

12. How to Complain

If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office (ICO):

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Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113
Website: www.ico.org.uk

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